Accounts Receivable Clerk - Diamond Hotels Management Inc

The Accounts Receivable Clerk's overall responsibility is for the accurate and timely day-to-day processing of accounts receivable items to ensure records are accurate and up to date for all companies within Diamond Hotels Inc. This includes Holiday Inn Express-Sault Ste. Marie, Quality Inn & Conference Centre Kingston Central, Comfort Suites Kingston Central, Delta Hotel by Marriott Kingston Waterfront, Aqua Terra, Holiday Inn Express & Suites Kingston, Kingston Frontenacs, and any future company associated with Diamond Hotels Management Inc.

KEY AREAS OF RESPONSIBILITY:

• Perform day to day financial transactions by accurately verifying, coding, posting, and recording accounts receivable data
• Set up direct billing accounts in compliance with company policies and procedures
• Receive and post incoming payments
• Prepare and send out invoices to clients
• Facilitate payment of invoices due by sending bill reminders and contacting clients
• Respond to billing inquiries, verify discrepancies, and resolve client billing issues
• Send out and follow up on chargebacks
• Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted
• Reconciling cash taken from front desks
• Preparing bank deposits, run bank errands and other pick ups
• Reconcile daily tip outs from Aqua Terra
• Data entry for Delta daily sales reports
• Complete daily payment spreadsheets
• Provide general administrative office support as required

The above areas of responsibility are intended to describe the essential nature and level of work to be performed. They are not all inclusive and may be amended from time to time.

QUALIFICATIONS:

• Well-developed organizational and excellent time management skills with the ability to prioritize
• 1-2 years' accounting experience with a thorough understanding of the A/R cycle
• Sage experience is an asset.
• Detail-oriented approach with the ability to multi-task and manage large volumes of documents
• Ability to work under pressure and meet deadlines in a fast paced and dynamic environment
• Computer literate with Intermediate knowledge of Microsoft Excel
• Ability to work collaboratively within a diverse multicultural team environment
• Ability to handle multiple responsibilities and assignments in a demanding environment while meeting deadlines
• Must be available to work during general office hours on a part-time basis. Monday morning availability is a must, with flexibility for the remaining hours.
• Must have reliable transportation to run bank errands and other pick ups.

KEY COMPETENCIES:

• Organization
• Accountability
• Effective Verbal and Written Communication
• Teamwork
• Time Management
• Attention to Detail
• Problem Solving
• High level of professional discretion
• Interpersonal Skills
• Multitasking
• Confidentiality

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk or hear, and use hands to handle, or feel objects, tools, or controls. The employee is occasionally required to walk and reach with hands and arms. Involves sitting most of the time but may involve walking or standing for brief periods of time. Data entry and other tasks may require sitting at a computer for several hours. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. The noise level in the environment is moderate. Work is generally scheduled Monday through Friday.