Ferry Clerk


  • Ferry Clerk

    Loyalist Township is a growing community of over 15,000 residents situated on the north shore of Lake Ontario between the Town of Greater Napanee and the City of Kingston. The Township is a blend of rural and urban areas with a number of smaller hamlets throughout, including its very own island community, accessible by ferry. The Corporation of Loyalist Township was formed in 1998 through the amalgamation of the former Township of Ernestown, the Township of Amherst Island and the Village of Bath.

    Loyalist Township invites applications for the following permanent, part-time position:

    File No: LT-43-2018 Ferry Clerk
    Hours: Up to 24 per week
    Rate: $24.05 per hour
    Closing: May 28, 2018, 4:00 p.m.

    This is a permanent, part-time position. Please submit your cover letter and résumé, electronically, clearly indicating how your skills and experience are aligned with the position expectations, and mark it with the file number to: jobs@loyalist.ca. For more information regarding this position, including required qualifications, please refer to job description below or visit our website at www.loyalist.ca under the Employment section. As a condition of employment, the successful candidate must consent to a Criminal Records Background Check (CPIC).

    Loyalist Township is an equal opportunity employer. We thank all candidates for their interest, however, only those selected for an interview will be contacted. If you are a person with a disability and need Loyalist Township information in another format, please contact 613-386-7351, ext. 100 between 8:30 a.m. – 4:30 p.m. or e-mail info@loyalist.ca. The Township provides support in its recruitment processes to applicants with disabilities, including accommodation that considers an applicant’s accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact the Human Resources Manager at jobs@loyalist.ca.

    Personal information submitted will be used for the sole purpose of this competition. It is collected under the authority of the Municipal Act, RSO 1990, as amended, and will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act, 1999, for employment purposes.

    JOB DESCRIPTION

    POSITION TITLE: FERRY CLERK
    DEPARTMENT: INFRASTRUCTURE SERVICES - PUBLIC WORKS
    REPORTS TO: PUBLIC WORKS MANAGER
    CLASSIFICATION: OPPT
    UPDATED: February 2018

    POSITION SUMMARY:
    Under the direction of the Public Works Manager, the Ferry Clerk’s primary responsibility is to ensure that the ferry is staffed, at all times, from the roster approved by Management. In addition, the Ferry Clerk will perform administrative functions that support the effective operation of the ferry.

    QUALIFICATIONS & REQUIREMENTS:

    • Minimum Grade 12 education or business school credits in office administration.
    • Minimum two years’ experience and knowledge of ferry operations and administration.
    • Excellent interpersonal skills, to maintain good working relationships with ferry crews and members of the public.
    • Good knowledge of office procedures and practices, excellent communication and word processing skills and good working knowledge of the following software: Microsoft Word, Excel and Access and other software applications.
    • Demonstrated ability to work both independently and in a team environment.
    • Excellent organizational, problem-solving, and time management skills.

    KEY RESPONSIBILITIES AND DUTIES:

    Administrative/Clerical:
    Scheduling & Timesheets -

    • Schedule permanent and temporary crew replacements for vacations, statutory holidays, sick leave and other leaves, as needed.
    • Post quarterly list for unscheduled hours to be worked.
    • Schedule temporary, part-time crew, as needed.
    • Verify bi-weekly timesheets and mileage claims for ferry crew and forward to the Payroll department.
    • Monitor and record lay-offs for temporary employees. • Print bi-weekly timesheets and mileage claim forms for crew.

    Traffic Log & Revenue -

    • Receive and record ferry revenue from pursers for deposit and prepare ferry and landfill revenue deposits on a weekly basis; receive and reconcile cancelled bulk tickets.
    • Forward cash receipts for recording weekly to the GL Clerk.
    • Maintain revenue, traffic and clothing allowance databases.
    • Forward clothing allowance database to accounts payable for invoicing.
    • Issue ferry account invoices from purser records and prepare expense vouchers for payment.
    • Receive and record daily traffic logs, on a monthly basis, and forward to Public Works Manager, as well as the Ministry of Transportation.

    Miscellaneous -

    • Record fuel deliveries from billing slips and maintain database, noting vessel in service.
    • Receive and distribute correspondence, etc. (e.g., cheques, forms, invoices) from mail/courier pouch to appropriate personnel.
    • Prepare petty cash vouchers and forward invoices for payment. Check e-mails for requests for information, e.g., time off, etc., and forward as appropriate.
    • Request quotes for provision of ferry tickets.
    • Distribute ferry tickets to pursers and audit sales.
    • Train new pursers in office, in conjunction with their on-board training.
    • Maintain cash fund for purser change.
    • Sell ferry ticket books to public.
    • Supply forms to Crew, Pursers and Captains for monthly reports.
    • Provide reports, as required.
    • Other duties as assigned.

    Public Relations:

    • Draft and post public notices on sign board regarding ferry shut downs, emergencies, community events and Township notices.
    • Use a positive mental attitude to ensure good public relations and helpful attitude, at all times.
    • Answer email and telephone enquiries and take messages for the ferry and forward to either the Sr. Captain or Public Works Manager, or other Township departments.
    • Maintain excellent rapport with co-workers, Township community and user groups.

    Non-Ferry Duties (Public Works Division):

    • Receive landfill revenue, prepare and deliver deposits.
    • Maintain database for landfill, which records bag tags, number of bags of garbage, tipping fees, gratuities.
    • Submit monthly bag tag inventory.
    • Verify landfill float.

    WORKING RELATIONSHIPS:
    Internal - Daily communication with ferry crews, roads department, landfill attendant and Township office employees.
    External - Daily interaction with Township residents and visitors.

    WORKING CONDITIONS:
    Normal office environment working conditions apply. Must be available on short notice, after hours to schedule relief ferry staff for unexpected absences.

    CONSEQUENCE OF ERROR:
    A consequence of error is significant, but likely of minor duration, resulting in inadequate staffing, possibly disruption of ferry service, minor loss of revenue and negative public image.

    * Regular work schedule will be approximately 18 - 24 hours per week.

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