Facilities Project Coordinator - Queens University

Within the framework of established policies, regulations, and procedures, and under the direction of the Manager, Facilities Operations (Manager), the incumbent provides a coordinating role between the Library and Queen’s Facilities Operations. As well as coordinating any assigned in-house facility projects out of scope of Queen’s Facilities Operations, the Coordinator provides design, construction, and engineering guidance with respect to library requirements within the scope of the project being undertaken. Projects may be related to building renovations, or new construction, and may also relate to infrastructure updates within the control of Queen’s Facilities Operations.

The Coordinator ensures that all assigned in-house projects are undertaken and completed within reasonable timelines, taking into consideration the best times for projects in library facilities, within budget, and to established scope and standards. The Coordinator is accountable for various aspects of projects, as assigned by the Manager, and must be able to function with a high degree of autonomy in a demanding, deadline-driven environment.

The Coordinator will also act as the library’s primary lead as assigned by the Manager on Queen’s Facilities Operations led projects, to ensure appropriate and timely communication amongst key stakeholders (internal/external) and the efficient and effective support of projects from start to finish. The Coordinator brings specialized knowledge of building design and construction, library operational needs, or engineering to the team and has the capacity to support the project team in ensuring projects are on time, within budget and to established scope and standards.

The Coordinator provides assistive recommendations to the Office of the Vice-Provost and University Librarian (OVPUL) on the short- and long-term planning of library facilities projects. The incumbent coordinates a variety of building and maintenance projects delegated by the Manager and ensures proper policies and processes are in place and communicated to staff, building users, and external contacts (Fire inspector, Environmental Health and Safety etc).

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INTERACTIONS AND EQUIPMENT:

The incumbent works with, or comes in contact with, Library patrons and Library staff, University departmental staff (i.e.: Queen’s University Facilities, Purchasing, Printing Services, and Procurement Services), suppliers, consultants, service personnel, contractors, trades, and movers, in person, by telephone and electronically.

The incumbent will regularly use the following equipment:

• Standard computer and library/office equipment

QUALIFICATIONS: (Skill)

Education & Experience:

1. Post-secondary diploma (3-year) in a related discipline (architecture, building related engineering disciplines, building construction) OR the equivalent combination of education and related experience

2. Minimum of two years' proven and recent experience in construction and/or engineering and/or assisting in project management of building construction projects.

3. Minimum of two years' proven and recent experience in construction and/or engineering and/or assisting in project management of building construction projects.
4. Applied knowledge of the application of project management methodology, construction techniques and activities.
5. Applied knowledge and understanding of building trade work (architectural, building systems, mechanical, electrical), and ability to read and understand construction drawings. AutoCAD an asset.
6. Knowledge of relevant building, system and safety codes/regulations such as: