Payroll / Staffing Clerk, Rideaucrest Home - City of Kingston

The City of Kingston is grateful to experience the traditional territories of Anishinabek (Ah-nish-nah-beg), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen·dat). Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government.At the City of Kingston, we believe that diversity and inclusion are essential elements of a thriving workplace. We value the unique perspectives and experiences that each individual brings to our team. As we continue to grow, we are dedicated to creating an environment where all employees feel welcomed, respected, and empowered to contribute their best work. The City of Kingston views diversity as its strength and we encourage applications from individuals of all backgrounds, including those from underrepresented communities.As staff, you play a pivotal role in enhancing people's lives by delivering exceptional, customer-centered services of the highest quality. Within our highly ethical environment, you'll embrace accountability by consistently going above and beyond, actively listening to our customers, creatively addressing their needs, and maintaining unwavering respect for all individuals you serve. As a result, you'll become an integral part of our qualified and dynamic team, recognized for its compassion, excellence, integrity, inclusivity, and adaptability.

Position Summary

*Note: Pay rates are based on 2023 rates*

The Payroll/Staffing Clerk is responsible for clerical and record keeping duties related to the daily attendance & scheduling, payroll and WSIB for approximately 200+ employees for Rideaucrest Home.

View full job description on our Careers webpage.

KEY DUTIES & RESPONSIBILITIES

• Work with department supervisors to create/build and maintain schedules for Rideaucrest Home employees.
• Ensure daily staff replacements are completed (sick calls, leave of absences, etc).
• Responsible for data entry and maintenance of all payroll records for Rideaucrest employees, as well as wage progressions.
• Responsible for responding to payroll and scheduling inquiries.
• Provide staffing & payroll reports to management (statistical patterns, vacation, sick etc.).
• Maintain vacation and lieu entitlement lists.
• Actively promote and follow safe work practices and ensure accident prevention and health and safety responsibilities are fully met by self and others.
• Establish and maintain electronic and manual filing systems.
• Perform other duties as assigned.

Qualifications, Competencies

• 1 year certificate in office administration or equivalent
• 1 year of experience creating and building electronic schedules
• 1 year of payroll experience
• Experience in a health care setting preferred
• Experience in a unionized environment preferred
• Must demonstrate corporate competencies: Customer Focus, Results Orientation, Integrity, and Teamwork

Skills, Abilities, Work Demands

• Strong attention to detail
• Typing at 40 wpm (tested)
• Ability to process functions and formulas in MS Excel, (tested at the intermediate level)
• General working knowledge of computer software (ie. Microsoft Office, Goldcare, PeopleSoft)
• Demonstrated ability to interact with seniors in a caring and respectful manner
• Able to maintain confidentiality
• Commitment to promoting and following health and safety practices
• Able to work independently and as an effective team member in a cooperative manner with all members of staff, families, residents, volunteers and outside agencies
• Demonstrated communication, organizational, prioritization, communication and time management skills
• Committed to ongoing learning and development
• Must be able to obtain and maintain a satisfactory criminal record check, including vulnerable sector
• Must be available to work days, weekends, and holidays
• Proof of recent screening for Tuberculosis (TB)
• Proof of immunity to communicable diseases

APPLICATION INSTRUCTIONS

Please apply to Career Opportunities at: www.cityofkingston.ca/Careers

Please inform us of any accommodations we need to make to ensure a barrier-free recruitment experience. Accommodations are available in accordance with the Ontario Human Rights Code (OHRC)and Accessibility for Ontarians with Disabilities Act (AODA) at any stage in the recruitment process. We’re happy to provide more information if you email us at HRCity@cityofkingston.ca

Your resumé must demonstrate how you meet position requirements. Please upload to your profile any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position. We thank all who apply, however, only those selected for further consideration will be contacted. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.