Manager of Translational Institute of Medicine- Core Facility - Queens University

Reporting to the Director of the Translational Institute of Medicine (TIME) and the Associate Directors of TIME, the incumbent will be located at the Queen’s CardioPulmonary Unit (QCPU) and responsible for providing procurement and planning support for a new large scale Canadian Foundation for Innovation (CFI) project called TIME Core. TIME Core will expand on QCPU’s core facility services and infrastructure, and increase the facility’s footprint to approximately 9,000sq ft. Since its establishment in 2018, QCPU has served approximately 100 internal and external research groups, providing a wide range of state-of-the-art infrastructure, expertise and training to dozens of different fields of scientific research, including (but not limited to) cardiopulmonary, cancer, inflammation and neurodegenerative. The incumbent will join a dedicated and growing team of expert scientists who aim to elevate research at Queen’s, at levels ranging from basic and animal science to clinical trials and population research.

Job Description

KEY RESPONSIBILITIES:

• Provides subject matter expertise for the procurement process including approving purchase orders, confirming proper signing authority, developing delivery schedules, negotiating terms with suppliers, and preparing contracts for infrastructure purchases and renovations related to TIME Core.
• Sources qualified vendors and ensures there is an opportunity for competition for university business.
• Develops relationships with internal clients and external suppliers.
• Acts as a resource to researchers, staff, students, and external partners regarding procurement policies, systems, and procedures.
• Evaluates vendor performance, confirming expectations are met, and resolving issues as they occur.
• The incumbent will act as the point of contact for all external vendors and internal departments such as environmental health and safety, IT, facilities and procurement services to coordinate the establishment, maintenance and operation of TIME Core and QCPU facilities.
• Provide assistance with reporting, metric tracking and grant preparation.
• Provide assistance with health and safety training of students and staff.
• Ensure the TIME Core project complies with all funding agency policies, guidelines, rules, conditions and deadlines.
• Ensure smooth acquisition, and installation of the research infrastructure.
• Assist in management of the facility, including physical space and equipment. Ensure maintenance and upgrade of systems when required.
• Participate in the development of TIME Core and QCPU’s annual and long-range planning. Ensure that the facility is operated in an effective, safe and efficient manner through assessment, development and/or modification of policies and procedures to streamline processes; this involves planning, coordinating and monitoring all aspects of operations and progress in order to increase efficiency and effectiveness, identify and recommend improvements, and manage or assist with the implementation of approved changes.
• Identify the need for staff resources and initiates discussions with Human Resources (Faculty of Health Sciences and Queen’s Client Service Team) and Human Rights and Equity Office; prepare material regarding vacancies, job or role descriptions, equity, sickness and vacation, recruitment, advertising, annual reports, and sabbaticals.
• Contribute to the preparation of oral presentations, grants, website and social media communication.
• Promote a culture of inclusion that embodies the values of the Time CORE, with a commitment to the university’s equity, diversity, accessibility, and inclusion initiatives designed to foster an inclusive, supportive, and welcoming work environment for individual with diverse backgrounds and identities.
• Undertake other duties and special projects as assigned in support of the department.

REQUIRED QUALIFICATIONS:

• Four-year university degree in Health Sciences or equivalent.
• At least, 3 years experience in an academic research laboratory setting, and familiarity with health and safety compliance standards.
• Experience in procurement of scientific equipment is an asset. Knowledge and experience of university administration structure, including financial and administrative systems, considered an asset.
• Excellent communication skills, both written and spoken, in advanced English.

APPLICATION INSTRUCTIONS

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