Financial Assistant - Queens University

Reporting to the Director, Financial Services, Queen's Health Sciences (QHS) with day-to-day functional guidance provided by the Financial Administrator (QHS), the Financial Assistant will perform various accounting and financial administration duties. This includes processing financial transactions including departmental requisitions, invoices, journal entries, and travel and expense reimbursements. The incumbent also monitors and reconciles accounts, prepares variance reports and other financial reports, and identifies and reports on budget trends. The Financial Assistant will provide similar financial administration support activities to other units within the faculty as required.

This position completes accounting and bookkeeping activities which may include journal entries, payroll entry, expense claim auditing, invoicing, requisitions, rebates and/or collections. This position processes, records, tracks, and audits department's financial transactions and generates reports. This position also provides guidance to others on policies and procedures.

Review full job description, responsibilities and skills. 

WHAT YOU WILL DO 

• Processes financial transactions and records them in department operating accounts.
• Performs bookkeeping procedures which may include journal entries, payroll entry, expense claim auditing, invoicing, requisitions, rebates, and/or collections.
• Provides input into the review, development and implementation of administrative and financial policy, procedures, and guidelines.
• Provides general guidance to others on policies and procedures.
• Monitors and reconciles the department's procurement card account.
• Liaises with department staff on payroll requirements and data entry.
• Processes purchase requisitions for approval, places purchases orders, tracks orders, and verifies receipt of goods.
• Maintains confidential employment files and records.
• Generates monthly statements of accounts for review.
• Reviews and processes professional expense reimbursement claims.
• Assists with invoicing and recording accounts receivables.
• Assists with the preparation of annual budget and projections.
• Other duties as required in support of the department and/or unit.

REQUIRED EDUCATION

• Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent.

REQUIRED EXPERIENCE

• More than 2 years and up to and including 3 years of experience.
• Consideration may be given to an equivalent combination of education and experience.

JOB KNOWLEDGE AND REQUIREMENTS

• Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or substantial work experience.
• Provide information to others that requires technical or administrative explanation or interpretation.
• Attempts to resolve a difficult or challenging interpersonal situation or, overcome resistance to gain cooperation.
• Adapt messages to meet the needs of the intended audience.
• Manage own work and may train and review the work of casual employees, work study students, and/or volunteers, to see commitments through to completion.
• Participate in project team meetings and is involved in developing individual and team project plans.
• Identify new problems and seeks information and input to fully understand the cause.
• Identify opportunities to improve the effectiveness and efficiency of work processes.
• Break down concrete issues into parts and synthesizes information succinctly.
• Respect diversity and promotes inclusion in the workplace.
• Awareness of relevant legislation, including Employment Equity, Human Rights legislation, Treaties, sexual violence legislation and the Accessibility for Ontarians with Disabilities Act and its regulations.

APPLICATION INSTRUCTIONS

Apply online through the Queen's Careers Page.