Academic Integrity Advisor - Queens University

Reporting to the Director, Student Services, the Academic Integrity Advisor plays a critical role in upholding academic standards and serving as both a subject matter expert and administrative lead on academic integrity matters in the Faculty of Arts and Science. The incumbent collaborates with faculty, staff, and institutional partners to ensure consistent and fair application of academic regulations. The Academic Integrity Advisor researches and contributes to policy development, education initiatives, and institutional reporting, ensures the Faculty remains responsive to evolving academic integrity issues, including those arising from new technologies and pedagogical practices.

This position acts as the first point of contact and resource for academic integrity questions and inquires. This position acts as a representative for the Faculty on committees related to academic integrity, appeals or other academic matters. Researches, develops, and recommends best practices for emerging issues related to Departure from Academic Integrity (DFAI), such as the use of Artificial Intelligence (AI). This position registers and tracks departures from academic integrity, and produces statistical reports. This position also approves student academic requests such as appeals, waivers, registration changes, or similar submissions, in accordance with established policies and procedures, and prepares a variety of communications including decision letters, briefing notes, and press releases.

To view the full job description, please visit our Careers page. 

What you will do

• Acts as the first point of contact and resource, responds to inquiries and informs students and faculty on matters of academic integrity including regulations, processes, responsibilities, findings, appeals, and appropriate sanctions.
• Oversees the coordination of investigations including preparing case files, drafting chronologies, and briefing notes, verifying facts, obtaining accounts of events, compiling supporting data, and conducting initial assessments of new cases.
• Develops and recommends best practices for emerging issues related to Departure from Academic Integrity (DFAI), such as the use of Artificial Intelligence (AI).
• Researches, interprets, and compiles practices for emerging issues such as AI and DFAI at peer institutions and recommends changes to policy and procedures.
• Acts as representative for the Faculty and participates on the university-wide committees related to academic integrity, appeals or other academic matters.
• Approves student academic requests such as appeals, waivers, registration changes, or similar submissions; for complex requests, interprets, researches, and prepares recommendations for senior leaders.
• Reviews documentation, precedents, and policy, researches, interprets, and uses comparators to recommend sanction for senior leaders' approval.
• Registers, updates, and tracks departures from academic integrity in databases and prepares statistical reports.
• Provides administrative support for appeals for academic integrity findings, including decision letters, briefing notes, and press releases.
• Tracks open appeals and updates transcripts upon decisions.
• Updates information on department websites.
• Provides academic advising.
• Collates exam incident reports and liaises with instructors on next steps.
• Other duties as required in support of the department and/or unit.

Required Education

• Four-Year Bachelor Degree or equivalent. In addition, requires trade certification, qualification, or on-going learning to remain ahead of changes in technology or emerging fields.

Required Experience

• More than 3 years and up to and including 5 years of experience.
• Experience in writing, interviewing, reviewing, editing and/or proofreading internal and/or external communications and documents considered an asset (e.g., social media, policy manuals, newsletters, handbooks, legal documents, forms/templates, blogs, training/reference materials, technical documents, webinars, etc.).
• Knowledge of eLearning standards and best practices as well as emerging learning technologies is considered an asset.
• Knowledge of relevant laws, regulations, policies, standards and/or guidelines considered an asset.
• Experience advising students considered an asset.
• Experience working at a post-secondary education institution considered an asset.

Required Licenses and Certifications

• Satisfactory Criminal Records Check required.
• Vulnerable Sector Screening required.

Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements

• Knowledge of concepts and principles in a specialist field that is typically acquired through a combination of advanced professional or academic qualifications and/or substantial work experience.
• Provide effective consultation and advice on non-straightforward and/or complex issues.
• Interaction with others requires interpersonal skills and the ability to understand and influence.
• Adapt messages to meet the different needs of different audiences.
• Builds relationships, trust and credibility.
• Prioritize and distribute work to deliver objectives on time and to the highest standard.
• Identify in advance when the intended results may not be achieved and develops a plan to address the gaps.
• Actively participate in project team meetings and develop individual and unit project plans.
• Lead procedural or technological change within a unit.
• Identify opportunities to improve the effectiveness and efficiency of work processes.
• Seek information and input to fully understand the cause of problems.
• Appropriately assesses risks before making a decision.
• Contribute to the creation and evaluation of possible solutions.
• Take action to remove obstacles and address problems before they impact performance and results.
• Apply equity, diversity, accessibility, inclusion and Indigenization considerations to decision making and planning.
• Promote a work environment that is free from sexual violence, harassment and discrimination, and the ability to show empathy for those who have experienced trauma.

Please apply online at:
https://clients.njoyn.com/CL4/xweb/xweb.asp?clid=74827&page=jobdetails&jobid=J1025-0328&BRID=EX428376&SBDID=21474&LANG=1.