Associate, Leadership Giving #2025-02 - University Hospitals Kingston Foundation

ABOUT UHKF

UHKF is the charitable organization focused on raising awareness and philanthropic support for equipment, modernized infrastructure, and health-care innovations for Kingston Health Sciences Centre, the largest acute care academic health sciences centre in Southeastern Ontario, and Providence Care, Southeastern Ontario’s leading provider of specialized care in aging, mental health and rehabilitation. With a bold strategic plan and a mission to inspire, UHKF plays an integral role in raising the funds necessary to ensure its health-care partners can deliver innovative developments in health care for the next century.

POSITION SUMMARY

The Associate Leadership Giving provides support to the Director of Leadership Giving and Campaigns, and the Leadership Giving Team, preparing correspondence, reports and other required documentation in an accurate and timely manner. The Associate also provides reception to the Foundation as a whole and as first point of contact, requires a high degree of professionalism, the ability to work in a fast-paced environment and a strong work ethic.

RESPONSIBILITIES INCLUDE:

• Acts as the Foundation’s first point of contact for visitors, inquiries, and incoming calls.

• Processes donations at reception and provides general information to the public.

• Supports Foundation activities as assigned by the Director of Leadership Giving and Campaigns.

• Communicates and collaborates with fundraising volunteers.

• Provides administrative assistance to the Director and Leadership Giving Team.

• Prepares presentations, briefing notes, gift agreements, proposals, reports, grant applications, and meeting materials.

• Supports proposal development and creation of cases for support.

• Manages the Director’s calendar.

• Completes data entry and updates in UHKF’s CRM (Raiser’s Edge) for multiple team members.

• Records donor interactions, updates constituent information, links documents, creates queries, and generates reports.

• Coordinates and prepares materials for donor meetings and internal team meetings.

• Produces agendas, minutes, reports, briefing notes, and PowerPoint presentations.

NOTE - The above duties are representative but not all-inclusive.

BASIC QUALIFICATIONS:

• Post secondary diploma or a combination of education and work experience

• Minimum of 3 years of administrative experience, ideally in a non-profit/charitable environment

• Knowledge of CRM systems, preferably Raiser’s Edge

• Familiarity with local hospitals, healthcare programs, and departmental structures

• Awareness of major and planned giving practices is considered an asset

• Experience working with volunteers and committees is an asset

• Strong administrative, organizational, and time-management abilities

• Excellent written, verbal, and interpersonal communication skills

• Proficiency with Microsoft Office

• High integrity, confidentiality, and ability to manage interruptions while working cross-functionally

• Self-starter with the ability to work independently and as a team player

• Effective interaction with community members and hospital staff

• Knowledge of non-profit/charitable sector practices and regulations

• Adaptability and a positive, professional team-oriented attitude

• Familiarity of contracts considered an asset for drafting gift agreements

• Satisfactory Criminal Record check

• Proof of required vaccinations

This position offers a competitive benefits package and pension program. UHKF also offers work life balance in an inspirational and supportive environment and is recognized as a Canadian Nonprofit Employer of Choice™ (NEOC). UHKF’s commitment to equity is grounded in an institution-wide commitment to fostering a diverse, inclusive, and accessible work environment. People from all backgrounds are encouraged to apply. Please inform the Foundation if you require accommodation during the recruitment process.

Please submit a cover letter and resume to admin@uhkf.ca and indicate the position title and number in reference line.

All applicants are thanked for their interest in UHKF, but only those selected for an interview will be contacted.