Office Clerk, General - Inspired by Architecture

Sales Administrative Assistant

Inspired by Architecture Inc. (IBA Inc.)

Kingston, Ontario (office-based with some remote flexibility)

Full-Time | Monday–Friday

Inspired by Architecture Inc. (IBA Inc.) is a Kingston-based manufacturer’s representative firm supporting architects, designers, and contractors across Canada and the U.S. We specialize in landscape products, cut-to-size granite, and terrazzo used in commercial and institutional projects.

We are currently seeking a Sales Administrative Assistant to support our growing sales team and help manage daily office and customer-facing operations.

Key Responsibilities

• Provide administrative and sales support to the sales team
• Act as the first point of contact for customer phone and email inquiries
• Prepare quotes, proposals, presentations, and sales documents
• Maintain and update client records in Salesforce CRM
• Track leads, follow-ups, and sample orders
• Coordinate meetings, travel, and trade show logistics
• Track receipts and reimbursements using QuickBooks
• Support order tracking, shipping follow-ups, and close-out documentation
• Assist with social media posting and monitoring (LinkedIn & Instagram)
• Help organize continuing education sessions and client events

Qualifications

• 3+ years’ experience in administration, sales support, or customer service
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Experience with Salesforce (or other CRM systems)
• Experience with QuickBooks
• Strong written and verbal communication skills
• Ability to multitask and prioritize effectively
• Experience in construction, architecture, or manufacturing is an asset
• French language skills are an asset

What We Offer

• Competitive salary and benefits
• Stable, full-time employment with a growing Kingston-based business
• Supportive and collaborative work environment
• Opportunities for professional growth
• Exposure to exciting architectural and commercial projects

How to Apply

Please email your resume and cover letter to: chris@iba-inc.com