Office Administrator - Lennox and Addington County General Hospital Foundation

About the LACGH Foundation

For 30 years, the Lennox and Addington County General Hospital Foundation (LACGH Foundation) has raised funds to support exceptional patient care by investing in essential equipment, technology, and capital priorities at Lennox & Addington County General Hospital.

Our work ensures high-quality healthcare close to home for patients and families across Lennox and Addington County and surrounding communities.

Position Summary

The Office Administrator is a key member of the LACGH Foundation team, responsible for providing office administration, Board of Directors support, and donor relationship management. The successful candidate will demonstrate a strong commitment to the Foundation’s mission, vision, and values, and be available to assist with Foundation events as required. Experience in fundraising and event planning is considered an asset.

Key Responsibilities

• Administrative Support: Manage front desk duties, including handling mail, phone, and email communication, answering inquiries, and greeting visitors.

• Donation Processing: Process donations, generate tax receipts and acknowledgment letters, manage event registrations, and sponsorships.

• Donor Relationship Management: Support a positive donor experience and maintain donor profiles within the Canada Helps database (or equivalent system).

• Board & Committee Support: Prepare agendas, minutes, and reports for Foundation Board and Committee meetings. Assist with on-boarding, meeting coordination, and administrative tasks in support of the Board and Board committees.

• Policy & Procedure Compliance: Ensure office policies and procedures are current and support in the maintenance and cyclical review as required.

• Event Support: Assist in planning and promoting fundraising events and attending events.

• Community Engagement: Support partnerships, donor stewardship, and collaborative initiatives.

• Other Duties: Perform additional responsibilities as assigned.

Required Skills & Experience

• Demonstrated client service focus with strong interpersonal skills and ability to build rapport.

• Strong verbal and written communication skills with excellent active listening abilities.

• Ability to manage sensitive and confidential information with discretion.

• Professional and courteous approach to engage with internal and external stakeholders and community members.

• Strong organizational and time management skills with the ability to handle multiple priorities.

• Prior experience in a non-profit organization is preferred.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Creative Cloud, and/or Canva.

• Experience working with volunteer committees.

• Database management experience in the not-for-profit sector.

• Understanding of financial statements and bookkeeping experience is an asset.

• Event management and fundraising experience is an asset.

• Ability to work independently and collaboratively as part of a team.

• Flexibility to work non-traditional hours, including evenings and weekends, as required.

• Ability to meet the physical demands of the position.

• A valid driver’s license and access to a vehicle.

Qualifications

• Post-secondary education in Office Administration, Business, or a related field, or equivalent work experience.

• Successful completion of a criminal background check.

• Signed confidentiality agreement.

How to Apply

Interested candidates are invited to submit a resume and cover letter to:

Amanda Chalk, Coordinator of Communications, Events, and Major Gifts

Email: foundation@lacgh.napanee.on.ca

We thank all applicants for their interest; however, only those selected for an interview will be contacted.