Research Coordinator, CLCW - Queens University

As part of the Faculty of Law, the Centre for Law in the Contemporary Workplace is a dedicated research hub that drives innovation in scholarship, education, and policy. The Centre conducts and fosters interdisciplinary research on emerging issues in workplace law, educates the next generation of leading practitioners, teachers and scholars, and actively engages with constituents to shape and improve labour and employment law in practice and policy.

Reporting to the Director, Centre for Law in the Contemporary Workplace, the Research Coordinator plays a key role in advancing the Centre’s strategic research priorities. The Research Coordinator is instrumental in developing an infrastructure to support and promote the Centre’s research excellence, impact and reputation by providing comprehensive administrative, communications, and research support. The Research Coordinator is responsible for marketing and communications activities, including content creation, social media, website management, and multimedia outputs, in coordination with the Faculty of Law’s Marketing and Communications team. In addition, the Research Coordinator supports research projects by assisting with grant applications, coordinating with collaborators and funders, monitoring project funds and timelines, identifying funding opportunities, and supporting knowledge dissemination. The Research Coordinator also provides financial support, assists with donor and affiliate communications, and plans and coordinates the Centre’s events such as conferences and public lectures, in collaboration with relevant teams across the Faculty.

The Faculty of Law seeks a motivated and skilled administrator for this position who is passionate about fostering research excellence. If you have strong writing, interpersonal and communication skills; familiarity with the academic research environment and granting agencies; excellent organizational and project management skills; and are excited for the opportunity to promote the Centre’s research excellence, we encourage you to apply today.

KEY RESPONSIBILITIES:

•Serves as first point of contact for the Centre and provides proactive administrative support by maintaining organized digital and physical filing systems, coordinating calendars, preparing accurate records and meeting minutes, supporting donor engagement activities (in collaboration with the Faculty of Law’s Development team), and ensuring seamless daily operations through effective communication and follow up.

•Develops communication materials to promote Centre activities, including but not limited to, creating written content; coordinating marketing materials; creating social media posts; developing and updating website content; and producing digital materials such as videos, podcasts, and newsletters.

•Provides support for research projects by drafting, editing, submitting, and monitoring grant applications; liaising with research collaborators and funding agencies; identifying new grant opportunities; monitoring research project activities, milestones, timelines and outputs; and supporting the dissemination and mobilization of research results such as reports, publications and presentations.

•Plans and organizes events, including conferences, workshops, and public lectures, by coordinating event logistics such as scheduling, venue and service arrangements, communications and promotional materials, registration and on site coordination, and travel arrangements for speakers and attendees, as applicable.

•Performs accounting and general bookkeeping activities, including preparing journal entries, preparing expense reimbursements, monitoring project budgets, and tracking funds.

•Serves as a key point of contact for research affiliates, advisory committee members, and advisory board members, facilitating communication, coordinating information flow, addressing inquiries, and ensuring constituents remain informed and engaged in Centre activities.

•Maintains and regularly updates mailing lists, listservs, and other contact databases to ensure accurate and timely communication.

•Undertakes other duties as assigned in support of the academic and research mission of the Centre.

REQUIRED QUALIFICATIONS:

•University degree in a relevant field. J.D. degree or Master’s degree considered an asset.

•Minimum of three (3) years of relevant experience in communications, administration, research support, event planning, project management and/or financial management, preferably in a university or research environment.

•Demonstrated experience creating, scheduling, and managing social media content across multiple platforms, as well as updating and maintaining website content using web editing or content management system.

•Knowledge of accounting and financial systems and account administration experience.

•Advanced skills in Microsoft Office including Word, Excel, and PowerPoint.

•Familiarity with an academic research environment considered an asset.

•Consideration may be given to an equivalent combination of education and experience.

SPECIAL SKILLS:

•Demonstrated commitment to equity, diversity, and inclusion in the workplace.

•Excellent verbal and written communication skills, with the ability to convey information in a clear and concise manner to a wide range of audiences.

•Proven initiative, creativity, and problem-solving skills to improve processes, resolve administrative issues and unexpected problems as they arise, and proactively develop innovative approaches.

•Demonstrated organizational, planning, and time management skills to manage competing priorities, coordinate numerous events and activities, and meet deadlines.

•Ability to manage priorities, work independently and in a team setting, and adjust to shifting timelines and interruptions.

•Strong interpersonal and client-service skills, with the ability to work collaboratively with others, build and maintain effective working relationships.

•Ability to perform routine accounting and financial management duties.

•Adaptability to new technologies and software.

•Knowledge of university policies, procedures, and systems.

•Sound judgement and analytical skills to interpret information, identify practical solutions, and support effective day to day operational decision making.

DECISION MAKING:

•Determines how best to organize and maintain records and databases; prioritizes daily administrative tasks and scheduling needs; selects appropriate formats for documentation and minutes; and identifies when to escalate issues to the Director.

•In consultation with the Director, determines appropriate messaging, tone, format, and timing for communication materials; selects appropriate communication channels (website, social media, newsletters) based on audience and purpose; prioritizes which Centre activities to promote and how to present them; and decides when updates or new content are required.

•Assesses what information is needed to prepare draft grant applications, reports, and documentation; manages timelines for grant submissions; identifies potential issues or delays and recommends adjustments; determines when to contact collaborators or funding agencies for required information or clarification.

•Chooses appropriate venues, vendors, and service options based on event needs and budget parameters; determines logistic requirements such as scheduling, room setup, and travel arrangements; resolves routine event day issues and recommends solutions for more complex logistical challenges.

•Determines correct coding and documentation for routine financial transactions; monitors expenditures to ensure alignment with budgets;

•Decides how best to categorize, update, and maintain contact information; identifies outdated or incomplete entries; ensures databases support targeted, accurate, and timely communication efforts.

•Makes daily operational decisions relevant to position and resolves problems within policies and procedures.

•Prioritizes own workload and manages time effectively by evaluating competing deadlines; assessing the urgency and importance of tasks; and determining which activities require immediate attention, while anticipating potential challenges and adjusting plans as needed to maintain workflow continuity.

Please apply online at:
https://clients.njoyn.com/CL4/xweb/xweb.asp?clid=74827&page=jobdetails&jobid=J0326-0016&BRID=EX440702&SBDID=21474&LANG=1.