Finance Analyst - Queens University

The Department of Family Medicine delivers the largest postgraduate residency program in the Faculty of Health Sciences at Queen's University through a distributed education model with its primary site at Kingston and the Thousand Islands and satellite offices in Belleville, Peterborough, and Oshawa. It is home to the Centre for Studies in Primary Care. It operates the Queen's Faculty Health Team located in Kingston and Belleville, an inter-professional health care centre servicing the Kingston and Belleville communities.

Reporting to the Finance Manager, the Finance Analyst is responsible for applying specialized knowledge to coordinate, process, and report on financial duties at the department. Analyzes, records, classifies, and summarizes accounting data according to established procedures. Ensures accuracy and compliance with existing guidelines, policies, and procedures. Provides guidance and training to staff, residents and physicians on proper use of financial systems.

KEY RESPONSIBILITIES:

• Coordinate the collection, verification, analysis, and reporting of financial data; assess reasonableness, investigate discrepancies, and ensure accuracy of records, reports, and statements.

• Coordinate and schedule data flow and financial information required to prepare detailed financial statements, including establishing timelines, tracking progress, and ensuring timely completion.

• Interpret and communicate applicable financial policies, procedures, guidelines, and requirements; respond to complex inquiries via various communication channels (phone, email, in person).

• Support internal and external audits by preparing audit files and responding to auditor inquiries.

• Develop budgets for review and approval in conjunction with departmental managers; assisting with the administration, implementation and management of budgets, prepare projections, and adjust budgets throughout the fiscal year to address discrepancies or unexpected trends.

• Coordinate pooled funding and revenue associated with the Department Practice Plans, including developing accurate recurring reports; provide reporting and analysis of physician faculty remuneration; communicate individual remuneration and reimbursements to faculty and faculty associates (locum).

• Coordinate clinic billing functions (including third-party and uninsured); ensure conformance to billing principles and Ministry guidelines (including the Ministry of Health Schedule of Benefits and Fees); review and revise billing data and codes using established coding and fee schedules to maximize billing revenue.

• Manage and administer budgets, financial controls and reconciliation processes across accounts, statements, cash receipts, and transactions ensuring accuracy and compliance.

• Assist in the development and management of a long-term financial strategy in conjunction with the Finance Manager and Departmental Staff.

• Develop and complete scheduled and ad hoc reports for presentation. Maintain data integrity and accurate information in a variety of spreadsheets and databases (including maintaining complex formulas and calculations).

• Provide training and technical guidance to others on relevant accounting procedures and the use of financial systems as required.

• Analyze business processes for efficiency, proper controls, accurate reporting, and safeguarding of assets; recommend and support process improvements.

• Maintain organized electronic and hard-copy filing systems and uphold confidentiality of sensitive information, including patient data and payroll.

• Undertake special projects as assigned by the Finance Manager, Department Head, and/or Chairs of Finance Committees, including conducting data analysis, implementing process improvements, and providing recommendations based on findings.

REQUIRED QUALIFICATIONS:

• A University degree in Business Administration, Accounting, Commerce or a relevant field is required.

• 5 plus years of experience in a similar environment, preferably in a health sciences setting is required.

• Experience working with advanced reporting and excel functions is required.

• Demonstrated knowledge of standard accounting practices, proven budget management skills and account administration experience.

• Knowledge of Queen’s policies, procedures, financial and administrative systems is considered an asset.

• Satisfactory Criminal Record Check required.

• Consideration may be given to an equivalent combination of education and experience.

SPECIAL SKILLS:

• Expertise in a specialized field, typically gained through advanced professional or academic training and/or significant related work experience.

• Strong project management and organization skills required to address multiple competing demands, priorities, and deadlines.

• Ability to work well under pressure to accommodate and manage shifting priorities and diverse demands, as well as delegate tasks as needed.

• Interactions require strong interpersonal skills, including the ability to recognize and respect diverse perspectives, adapt communication to meet the needs of different audiences, and foster an inclusive and collaborative environment.

• Ability to adapt to change to both processes and technology, as well as changes in funding source requirements to assist in setting work priorities and direction, supporting the unit in achieving goals and objectives.

• Excellent judgement and discretion when making decisions and recommendations about the financial administration of the department. Proven ability to maintain confidentiality with highly sensitive data and information.

• Anticipates when desired outcomes may not be met and develops strategies to address gaps, while continuously identifying opportunities to enhance workflow and improve process efficiency. Actively participate in project team meetings and develop team and unit project plans.

• Seek information and input to fully understand the cause of problems, appropriately assessing risks before making a decision.

• Apply equity, diversity, accessibility, inclusion and Indigenization considerations to decision making and planning.

DECISION MAKING:

• Determines most effective approach for financial planning and management and works in consultation with the Finance Manager and leadership team on matters relating to financial practices.

• Based on accounting knowledge, determines how accounting problems or errors should be corrected and find solutions to unanticipated problems and to mitigate both financial and legal risk to the department; decides whether complexity of the problem warrants the involvement of more senior staff.

• Interprets and implements policies or analyzes procedures related to financial management within the department and recommends changes or amendments within the guidelines of the Ministry of Health (MOH), the Southeastern Ontario Academic Medical Association (SEAMO), and Queen’s University.

• Determines methodology in data evaluation and compilation of reports to increase department/unit organizational effectiveness and identify inefficiencies.

• Determines the most effective way to communicate financial information by selecting presentation formats and levels of detail that best support stakeholder understanding and decision‑making.

• Use judgment to frame reporting results and financial insights for various levels of staff up to and including senior leaders, deciding how to position key messages to support strategic discussions and informed leadership decisions.

• Prioritizes workload to ensure that all deadlines and deliverables are met.

• Makes recommendations for internal or external training to attain proficiency.

Please apply online at:
https://clients.njoyn.com/CL4/xweb/xweb.asp?clid=74827&page=jobdetails&jobid=J0226-0212&BRID=EX441879&SBDID=21474&LANG=1.