Student Affairs Assistant - Queens University

Job Details

Student Affairs Assistant

Kingston
  • City City: Kingston, ON
  • Rate of Pay Rate of Pay: Salary
  • Rate of Pay Amount / Range Rate of Pay Amount / Range: $47,262 - $57,633
  • Positions Available Positions Available: 1
  • Type Type: Full Time
  • Duration Duration: Permanent
  • Avg. Hours/Week Avg. Hours/Week: 35
  • Schedule Schedule: Days
  • Education Education: College

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Job Summary

The Student Affairs Assistant acts as the first point of contact for all issues relating to Student Affairs with advising and counselling portfolios. Presents a safe and positive space to all visitors, including a large and diverse student body.

This position provides administrative support to the department. This position schedules meetings, prepares and distributes agendas, takes minutes, and diarizes follow-up as needed. This position performs data entry to create and/or maintain a variety of databases, and prepares and generates reports. This position also assists with planning and coordinating various events.

View the complete listing at Careers webpage.

What you will do

  • Performs general clerical activities including preparing correspondence, faxing/scanning, maintaining inventory, and ordering supplies.
  • Schedules meetings, prepares and distributes agendas, takes minutes, and diarizes follow-up as needed.
  • Perform data entry to create/maintain a variety of databases. Prepares and generates reports.
  • Create and maintain filing/e-filling systems as required.
  • Assists with planning and coordinating various events, and maintains a calendar for booking conference rooms and classrooms.
  • Requests and maintains system for access to facilities.
  • Other duties as required in support of the department and/or unit.

Required Education: Two-Year Community College Diploma.

Required Experience

  • More than 1 year and up to and including 2 years of experience.
  • Experience working at a post-secondary education institution considered an asset.
  • Experience in client and/or customer experience functions considered an asset.

Required Licenses and Certifications

  • Satisfactory Criminal Records Check required.
  • Vulnerable Sector Screening required.
  • Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements

  • Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or work experience.
  • Provide information that requires technical or administrative explanation or interpretation.
  • Attempts to resolve a difficult or challenging interpersonal situation, or overcome resistance to gain cooperation, before referring to others.
  • Manage own work effectively and follows through on commitments, using the available resources.
  • May distribute work to deliver objectives on time and to the highest standard and help others access resources to support goal achievement.
  • Resolve recurring problems and situations using established procedure and guidelines.
  • Bring forward problems, obstacles or challenges to work completion in a timely manners so deadlines continue to be met.
  • Break down concrete issues into parts and selects best solution from clear alternatives and past practices.
  • Acknowledge and respect diverse cultural traditions and beliefs.
  • Question attitudes, comments and behaviours which are discriminatory and seeks out appropriate resources to remove these from the workplace.

Application Instructions

Please apply online at:
https://queensu.njoyn.com/cl4/xweb/xweb.asp?tbtoken=YF9QRB8XCG5xZX13RCFVCFRNd2REcFcqdkhZJi4ME2RZXUcaWUIbdhN8dwkbUxFaS3cqWA%3D%3D&chk=ZVpaShw%3D&clid=74827&Page=JobDetails&Jobid=J0326-0924&BRID=443767&lang=1.

ABOUT THE COMPANY