Bookkeeper and Payroll Administrator - Downtown Kingston B.IA

Job Summary

This role is responsible for managing the day-to-day bookkeeping and payroll functions of the organization, ensuring accuracy, compliance, and timely reporting. Reporting to the Operations Manager and working in a private sector environment, the Parttime Bookkeeper & Payroll Administrator is a valuable member of our team.

Key Responsibilities

• Maintain accurate financial records including accounts payable, accounts receivable, and general ledger entries
• Process bi-weekly payroll accurately and on time using Payworks
• Reconcile bank and credit card statements
• Manage invoicing, receipt and expense documentation using Dext
• Process vendor payments and manage payment workflows through Plooto
• Prepare monthly financial reports for management review
• Prepare and file HST and EHT remittances and other regulatory submissions
• Support annual audit preparation, including compiling documentation, reconciliations, and working papers in collaboration with an external audit agency
• Assist with month-end and year-end close processes
• Liaise with external accountants and auditors as required 

Competencies & Skills Required

• Minimum 3–5 years of bookkeeping and payroll experience
• Proficiency in Xero is required
• Experience with Dext (receipt and document management) is required
• Experience with Plooto (payment processing) is required
• Experience with Payworks (payroll processing) is required
• Solid understanding of Canadian payroll legislation and CRA requirements
• Experience with HST/GST and EHT filing
• Familiarity with audit preparation processes and working with external agencies
• Strong attention to detail and ability to work independently
• Excellent organizational and time management skills
• Completion of a bookkeeping, accounting, or business administration program considered an asset
• Payroll Compliance Practitioner (PCP) and/or Certified Professional Bookkeeper (CPB) designation considered an asset