Office Administrator/Receptionist - Allin & Associates Professional Corporation

Allin & Associates is a public accounting firm in Prescott, Ontario serving corporations, individuals, trusts, and not-for-profits across Eastern Ontario. We are seeking a full-time Office Administrator / Receptionist to be the front line for our clients and a central support for our team.

This is an in-office role at our Prescott location. The right person enjoys client interaction, takes pride in keeping things organized, and brings positive energy to the office every day. 

Role details:

• Location: Prescott, Ontario (in-office)
• Hours: Full-time, 7.5 hours per day, Monday to Friday, with extended hours as needed during busy periods
• Summer schedule: Fridays off in July and August
• Compensation: From $22.00 per hour, reviewed after the first 3 months
• Start date: Flexible 

Responsibilities:

• Greet clients warmly in person and on the phone, and direct them to the right team member

• Manage incoming calls, emails, and general correspondence for the firm
• Schedule client meetings and maintain partner and staff calendars
• Receive, sort, and distribute mail and client documents
• Prepare engagement letters, client correspondence, and other documents in Microsoft Word
• Maintain client files in our SharePoint document system, following established naming conventions
• Support invoicing and payment follow-up using QuickBooks Online and our practice management system (Karbon)
• Order office supplies, manage couriers, and keep common areas tidy and presentable
• Provide administrative support to the team of 4 to 6 staff and the partner 

Qualifications:

• A friendly, professional, and engaging personality — you genuinely enjoy people
• Strong written and verbal communication in English
• Comfort with Microsoft Office (Word, Excel, Outlook, Teams)
• Organized, dependable, and detail-oriented
• Discretion and judgment with confidential client information
• Willingness to learn new software (we use Karbon, SharePoint, QuickBooks Online, and CCH iFirm)

How to Apply:

Please send a resume and a short cover letter telling us a little about yourself to: info@allinandassociates.ca