Associate, Finance & Gift Administration #2026-02 - University Hospitals Kingston Foundation

UHKF is the charitable organization dedicated to advancing health care across Kingston Health Sciences Centre and Providence Care. Through the generosity of donors, volunteers, community partners, and corporate supporters, UHKF funds leading-edge medical equipment, innovative research, education, and programs that enhance patient care and improve health outcomes throughout southeastern Ontario. Our team is passionate about making a meaningful difference every day. We foster a collaborative, respectful, and supportive workplace where employees are empowered to grow, contribute, and be part of a mission that has a lasting impact on the lives of patients and families across our region.

• The successful candidate will join a collaborative team and receive training and support in developing a strong understanding of gift processing, while refining their attention to detail and accuracy. 
• This position reports to the Director Finance and Administration and is responsible for the completion of full cycle gift processing and requires someone who can manage a large volume of donations, who is highly process and detail oriented with a deep sense of integrity and a critical degree of accuracy. 
• The position also involves working with a customer relationship management (CRM) database, where accuracy and attention to data integrity are important. This is a temporary contract position to cover an employee's leave of absence. The initial term is six months, with the possibility of extension depending on operational requirements.

KEY RESPONSIBILITIES:

• Complete timely and accurate gift processing including but not limited to cash/cheque/credit card donations from online as well as direct mail, third party events, and employee donations.
• Manage and process recurring donations.
• Acknowledge and receipt all gifts as appropriate and in accordance with UHKF’s policies and procedures and Canada Revenue Agency (CRA) guidelines.
• Use mail merges for acknowledgement letters, cards, and receipts.
• Create, import and commit batches adding donation information to donor records, ensuring accurate allocation to funds, campaigns, appeals, and gift officers.
• Create new records in CRM, focusing on data hygiene ensuring no duplicate records are created.
• Monitor and maintain accurate donor records in the Foundation’s CRM system, Raiser’s Edge NXT.
• Run queries in CRM system to perform month end reports and reconciliation.
• Support banking activities, including depositing funds and transacting credit cards, as well as reconciliation of batches to control reports, troubleshooting and resolving variances.
• Identify opportunities for process improvements and work to implement changes, including staying current with updates to CRM for efficient use of system.
• Liaise with a variety of stakeholders both internal and external to the Foundation.
• Responsible for ordering office supplies.
• NOTE - The above duties are representative but not all-inclusive.

BASIC QUALIFICATIONS:

• A college diploma in Business Administration, Accounting, Finance, Office Administration, or a related field. An equivalent combination of education and work experience will also be considered.
• Experience with CRM systems, preferably Raiser’s Edge
• General knowledge of fundraising practices, procedures and CRA guidelines considered an asset.
• Ability to think critically, analyze information and provide recommendations
• Ability to prioritize work, manage deliverables and handle multiple tasks simultaneously in a fast-paced environment with shifting timelines and expectations.
• Excellent attention to detail and accuracy
• Ability to work independently and as a team player
• Excellent interpersonal and communication skills
• Ability to build relationships and work with departments cross-functionally to support organizational goals
• Working knowledge of Microsoft Office suite, with an emphasis on Excel and Word
• Professional presence, with a positive and accountable attitude
• Satisfactory Criminal Record Check
• Applicants must be legally entitled to work in Canada

This contract position is eligible for participation in the Foundation's pension program in accordance with plan eligibility requirements. UHKF also offers work life balance in an inspirational and supportive environment and is recognized as one of Canadian Nonprofit‘s Employer of Choice™ (NEOC). UHKF’s commitment to equity is grounded in an institution-wide commitment to fostering a diverse, inclusive, and accessible work environment. 

People from all backgrounds are encouraged to apply. UHKF is committed to providing an accessible and inclusive recruitment process. If you require any accommodation(s) to participate in the interview or selection process, please let us know. We will work with you to meet your accessibility needs in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

How to Apply:

Please submit a cover letter and resume to admin@uhkf.ca and indicate your name, the position title and number in reference line.

Deadline for submission is July 17, 2026

All applicants are thanked for their interest in UHKF, but only those selected for an interview will be contacted.