Bid & Procurement Coordinator - Strong Bros. General Contracting Ltd.

We value inclusivity, integrity, and professionalism in every project we undertake. Strong Bros General Contracting is a trusted leader in ICI (Industrial, Commercial, and Institutional) construction projects across Ontario. Rooted in family values, our team is committed to delivering high-quality results while fostering strong relationships with our clients, partners, and communities.

Join us in building strong projects - and strong foundations behind the scenes.

We are seeking an organized and detail-oriented Bid & Procurement Coordinator to support the company’s bidding, tendering, procurement, and administrative processes.

This role supports the procurement process from opportunity identification through bid submission, working closely with the Procurement Specialist, estimating, project management, operations, insurance/bonding contacts, and internal team members.

The successful candidate will be responsible for monitoring bidding opportunities, reviewing tender requirements, coordinating bid documents, preparing compliant submissions, maintaining procurement records, and completing related administrative tasks.

Role Details:

• Job Title: Bid & Procurement Coordinator
• Location: 55 Jack Ellis Way, Belleville, Ontario.
• Company: Strong Bros. General Contracting Ltd.
• Shift/Hours: Monday – Friday, full-time. 7am to 4pm.
• Compensation Range: $25.00 - $30.00 per hour based on experience
• Start Date: As soon as possible
• Number of Openings: 1

Responsibilities:

Bid & Tender Coordination:

• Monitor procurement websites, tender portals, and other sources to identify bidding opportunities
• Review tender documents, drawings, specifications, addenda, submission requirements, and deadlines
• Prepare bid summaries, submission checklists, compliance matrices, and tender review notes
• Coordinate bid/no-bid meetings and support internal tender review discussions
• Track procurement schedules, closing dates, site meetings, question deadlines, addenda, and submission requirements
• Issue addenda notifications and help ensure updated documents are shared with the appropriate internal team members
• Submit bids through online portals, email, courier, or other required submission methods
• Help ensure bid documents are complete, organized, accurate, and submitted on time

Procurement Administration:

• Track quotation requests, pricing submissions, and outstanding information as required
• Maintain bidder lists, vendor records, procurement files, and tender tracking systems
• Coordinate document distribution to appropriate internal team members and external contacts as required
• Support communication with internal teams, insurance/bonding contacts, suppliers, vendors, consultants, and customers as needed
• Assist with maintaining procurement calendars, bid logs, opportunity trackers, and reporting tools
• Help ensure procurement records are complete, current, and organized

Bonding, Insurance & Compliance Support:

• Prepare and coordinate bid bond requests
• Coordinate requests for performance bonds, labour and material payment bonds, and other bonding documents as required
• Request certificates of insurance and related insurance documentation
• Liaise with insurance brokers, bonding contacts, and internal team members as needed
• Identify mandatory tender requirements, forms, declarations, schedules, attachments, and supporting documents
• Support the review and organization of tender requirements, insurance requirements, bonding requirements, and submission conditions

Project File & Administrative Support:

• Create and maintain project folders after award
• Organize awarded tender documents, contracts, drawings, specifications, addenda, pricing information, and submission records
• Coordinate administrative handoff documents for internal teams as required
• Maintain procurement records, project records, vendor databases, and related administrative files
• Generate procurement reports, tracking updates, and other administrative summaries as required

Required Skills & Qualifications:

• Previous experience in construction procurement, bidding, tendering, project administration, estimating administration, or a related administrative role is considered an asset
• Knowledge of public procurement processes, tendering requirements, and construction submissions is considered an asset
• Experience reviewing construction tender documents, drawings, specifications, and submission requirements is considered an asset
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, and PDF/document management tools
• Experience with online procurement portals and tender submission platforms is considered an asset
• Strong written communication skills and attention to detail
• Strong organizational and time-management skills, with the ability to manage multiple deadlines at the same time
• Ability to work in a deadline-driven environment and maintain accuracy under time-sensitive conditions
• Ability to communicate professionally with internal teams and external contacts
• Reliable, accountable, and able to handle confidential and commercially sensitive information with discretion

Key Competencies

• Strong attention to detail and accuracy
• Strong organization and deadline management
• Ability to manage competing priorities and time-sensitive submissions
• Professionalism when working with internal team members and external contacts
• Strong follow-through and accountability
• Ability to work independently while supporting a team environment
• Comfort working with documents, forms, portals, records, and compliance requirements
• Ability to maintain organized files, tracking systems, and administrative records
• Sound judgment when handling confidential, deadline-sensitive, or commercially sensitive information

Why Join Us?

• Competitive compensation and benefits
• A stable, well-established organization with long-term growth opportunities
• A collaborative and professional work environment
• Meaningful involvement in the financial operations that support major construction projects across Ontario

How to Apply

Please submit your resume and cover letter to: https://strongbros.ca/jobs/bid-procurement-coordinator/ 

Please note: Only applicants legally eligible to work in Canada will be considered.

All offers of employment are conditional upon the successful completion of a background check conducted by a third-party provider. Background screening requirements vary by position and may include, where applicable, criminal record checks, employment and education verification, and a driver's abstract review. Candidates selected to move forward will be provided with additional details and an opportunity to ask questions at that stage.

Diversity, Equity & Inclusion

Strong Enterprises is committed to building a respectful, inclusive, and professional workplace where people feel valued and supported. We believe diverse perspectives strengthen our team and the work we do, and we welcome applications from individuals with a variety of backgrounds and experiences.

Research shows that some candidates may hesitate to apply unless they meet every listed qualification. If this role interests you and you believe you bring relevant skills or experience, we encourage you to apply even if you don't meet every requirement.

Accessibility & Accommodation

Strong Enterprises is committed to providing accommodations in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process. For individuals requiring accommodation or support throughout the recruitment process please call 613-477-3250 ext. 243 or email hr@strongbros.ca.

Use of Artificial Intelligence in Hiring

Our recruitment process is led by people, not AI. We do not use AI tools to screen, assess, or select candidates.