Municipal Election - Deputy Returning Officer – Institutional Voting Place
- Posted by: City of Kingston
- Closing Date: Aug 12, 2022
- Rate of Pay Amount / Range: TBD
- City: Kingston
- Rate of Pay: Hourly
- Positions Available: 30
- Type: Part Time
- Duration: Contract
- Avg. Hours/Week: TBD
- Education: High School
Municipal Election - Deputy Returning Officer – Institutional Voting Place - J0722-0338
We acknowledge that the City of Kingston is situated on traditional Anishinabek (Ah- nish-in-ah-bay), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen·dat) territory and is the home of many Indigenous peoples. We are grateful to reside and work on this land.
Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government. Kingstonians enjoy a high quality of life with access to world-class education and research institutions, advanced healthcare facilities, affordable living and vibrant entertainment and tourism activities.
We take our core values of Trust, Respect, Integrity and Pride seriously and apply these standards to everything we do. We foster a working environment that reflects our community’s diversity and respects people’s dignity, ideas and beliefs. The City of Kingston views diversity as its strength and encourages people from all backgrounds, including but not limited to women, racialized groups, Indigenous peoples, Persons with Disabilities and persons who identify as members LGBTQ+ communities, to apply.
Two Deputy Returning Officers (DROs) are appointed to each Institutional Voting Place on the Voting Day and will supervise all aspects of the voting place and will be responsible for overall conduct.
Please inform us of any accommodations we need to make to ensure a barrier-free recruitment experience. Accommodations are available in accordance with the Ontario Human Rights Code (OHRC)and Accessibility for Ontarians with Disabilities Act (AODA) at any stage in the recruitment process. We’re happy to provide more information if you email us at HRCity@cityofkingston.ca.
Please apply to Career Opportunities at: www.cityofkingston.ca/Careers
Your resumé must demonstrate how you meet position requirements. Please upload to your profile any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position. We thank all who apply, however, only those selected for further consideration will be contacted. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.
The DRO is mainly responsible for:
- Receiving and counting the blank ballots, as required, and recording the numbers on the Ballot Account Statement of the DRO.
- Issuing ballots and initialing ballots
- Assisting electors requiring revisions to the Voters’ List.
- Administering the Declaration of Identity to electors that do not have proper identification.
- Updating and maintaining the official Voters’ List.
- Ensuring the Ballot Account Statement of the DRO balances at the end of the day.
Must work to ensure that voting is as smooth and easy as possible for electors and that the laws governing the election are strictly followed.
You will be provided with a Deputy Returning Officer – Institutional Voting Place Handbook that summarizes your duties and the procedures to be followed before and during voting day.
After review of your application, if you are successful in proceeding to the next step, you will be contacted to complete an open book exam. This does not in any way guarantee an appointment offer for the position.
You will be required to attend a mandatory training session in September, 2022 for a Deputy Returning Officer – Institutional Voting Place.
You may be appointed as a DRO – Institutional Voting Place for more than one Institutional on Voting Day (Monday, October 24, 2022).
Perform other duties as assigned by the Election Office, as required.
- A minimum of Grade 10 Education is preferred.
- Strong computer skills including MS Office and excellent keyboarding skills.
- Strong customer service and interpersonal skills.
- Additional languages considered an asset.
Skills, Abilities, Work Demands
- Excellent verbal and written communication skills.
- Must maintain high accuracy and attention to detail.
- Must provide QR Code COVID Vaccination confirmation – with a minimum of 2 doses (may be required to have 3 doses). May be required to take a COVID Rapid Test prior to entering the Institutional Voting Place.
- Arrive at the voting place 45 minutes prior to the opening of the voting place.
- The length of time at each Institutional Voting Place is typically two (2) or three (3) hours.
- Assist with setting up, opening and closing of the voting place, as set out by legislation and the City Clerk.
- Administer the Oath of Secrecy to any Candidates, Scrutineers, Designated Proxy for a voter or other Designated Election Officials attending at the voting place.
- Resolve any problems that may arise with Candidates, Scrutineers, Designated Proxy and electors.
- Verify the identification provided by electors, use the Voters’ List software to locate eligible electors and strike the elector’s name off the Voters’ List.
- Assist electors in completing the necessary documentation to add their name to the Voters’ List or to correct information on the Voters’ List.
- Provide general direction to electors on how to mark their ballot, being careful not to point to any specific candidate.
- Accompany into a voting compartment, an elector who requires assistance with the marking of their ballot.
- May be required to go to the bedside of an eligible elector with a chronic illness to make voting accessible for that individual.
- Ensure close adherence to Voter and document privacy.