Municipal Elections - Site Supervisor
- Posted by: City of Kingston
- Closing Date: Aug 12, 2022
- Rate of Pay Amount / Range: $24.00 (min)
- City: Kingston
- Rate of Pay: Hourly
- Positions Available: 20
- Type: Part Time
- Duration: Contract
- Avg. Hours/Week: Unknown at this time
- Education: High School
Municipal Elections - Site Supervisor - J0722-0377
We acknowledge that the City of Kingston is situated on traditional Anishinabek (Ah- nish-in-ah-bay), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen·dat) territory and is the home of many Indigenous peoples. We are grateful to reside and work on this land.
Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government. Kingstonians enjoy a high quality of life with access to world-class education and research institutions, advanced healthcare facilities, affordable living and vibrant entertainment and tourism activities.
We take our core values of Trust, Respect, Integrity and Pride seriously and apply these standards to everything we do. We foster a working environment that reflects our community’s diversity and respects people’s dignity, ideas and beliefs. The City of Kingston views diversity as its strength and encourages people from all backgrounds, including but not limited to women, racialized groups, Indigenous peoples, Persons with Disabilities and persons who identify as members LGBTQ+ communities, to apply.
These positions are required to assist with the 2022 Municipal Election. Site Supervisors will be required for both Advanced Voting Days and Voting Day.
Site Supervisors are appointed by the Election Office from a pool of experienced election workers.
One Site Supervisor is assigned to supervise each voting place. They will supervise all aspects of the voting place and are responsible for overall conduct of the voting place.
Please inform us of any accommodations we need to make to ensure a barrier-free recruitment experience. Accommodations are available in accordance with the Ontario Human Rights Code (OHRC)and Accessibility for Ontarians with Disabilities Act (AODA) at any stage in the recruitment process. We’re happy to provide more information if you email us at HRCity@cityofkingston.ca.
Please apply to Career Opportunities at: www.cityofkingston.ca/Careers
Your resumé must demonstrate how you meet position requirements. Please upload to your profile any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position. We thank all who apply, however, only those selected for further consideration will be contacted. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.
The Site Supervisor:
- Receives ballots from Election Office staff.
- Count, initial and distribute ballots to the DROs prior to the opening of the voting place and throughout each voting day as required.
- Will assist with the administration of the Optical Scan Vote Tabulator and the Accessible Voting Sessions, as required.
- Ensure that the voting place is properly set up (a suggested site layout will be provided for each voting place).
- Resolve any problems that may arise with candidates and scrutineers.
- Resolve any problems that may arise with Designated Election Officials and electors that cannot be resolved by the DROs.
- Oversee and assist with Designated Election Official tasks and substitute into any Designated Election Official position at any time throughout each voting day as lineups occur and to cover breaks.
- Ensure that all DROs reconcile their Ballot Account Statements after the close of the voting place.
- Complete the Ballot Account Statement of the Site Supervisor after the close of the voting place.
- Complete all closing procedures as set out by legislation and the City Clerk.
- Supervise the uploading of election results, as required.
- You will be provided with a Site Supervisor Handbook that summarizes your duties and the procedures to be followed before and during voting day.
- After review of your application, if you are successful in proceeding to the next step, you will be contacted to complete an open book exam. This does not in any way guarantee an appointment offer for the position.
- You will be required to attend a mandatory training session in September, 2022 for a Site Supervisor.
- Act as a liaison between the Designated Election Officials and the Election Office.
- Administer the Oath of Secrecy to any candidates, Scrutineers, Designated Proxy or other Designated Election Officials attending at the voting place, as required.
- Accompany into a Voting Compartment an elector who requires assistance with the marking of their ballot, as required.
- Assist with the Accessible Voting Equipment and the administration of an Accessible Voting Session, as required.
- Be able to lift 30 lbs., if required.
- Will be responsible for ensuring that the voting process is as smooth and easy as possible for electors, and that the laws governing the election are followed by all persons in the voting place.
- Ensure close adherence to Voter and document privacy.
- Ensure the safety of workers and report any concerns to Elections Office immediately.
Perform other duties as required by the Election Office.
- Minimum of Grade 10 Education is preferred.
- Strong, effective customer service and interpersonal skills.
- Strong computer skills including MS Office and excellent keyboarding skills.
- Excellent verbal and written communication skills.
- Additional languages considered an asset.
- Skills, Abilities, Work Demands
- Arrive at the voting place 1 hour prior to the opening of the voting place.
- Must maintain high accuracy and attention to detail.
The City of Kingston is committed to taking all reasonable precautions to protect the health and safety of its workforce and the public and recognizes the importance of immunization to reduce the risk of infection and transmission of COVID-19. You may be required to provide confirmation that you are fully vaccinated for COVID-19, as set out by Health Canada, (at this time, fully vaccinated means 2 doses of the COVID Vaccine).