Financial Supervisor - Township of South Frontenac

Job Details

Financial Supervisor

Kingston
  • Rate of Pay Amount / Range Rate of Pay Amount / Range: $32.28
  • City City: Sydenham
  • Rate of Pay Rate of Pay: Hourly
  • Positions Available Positions Available: 1
  • Type Type: Full Time
  • Duration Duration: Permanent
  • Avg. Hours/Week Avg. Hours/Week: 40
  • Schedule Schedule: Days
  • Education Education: College, University

Finance Supervisor 

COMPETITION #22-25-CS 

Are you interested in working for a growing rural municipality in Eastern Ontario? Are you seeking a lifestyle that balances access to urban amenities with all the benefits of world class outdoor recreation opportunities? 

The Township of South Frontenac is looking for someone like you. 

With over 75 lakes, the Frontenac Arch Biosphere, and the Rideau Canal UNESCO World Heritage Site – and all just a 10-minute drive north of the City of Kingston, ON – the Township of South Frontenac offers a spectacular landscape and growing community in which to apply your planning skills. 

The Township is looking fill the position of Finance Supervisor within the Corporate Services team and working alongside our existing Treasury and Finance staff. The Finance Supervisor is responsible for directing and ensuring daily, efficient on-site operations of departmental employees, and provides oversight to the Township’s accounting services provided by Corporate Services. The Finance Supervisor’s key responsibilities of the position include supervision and coordinating the day-to-day operations of the Treasury Department with a focus on the accounts payable, payroll, cash, and accounts receivable functions to protect and safeguard the assets for the municipality. The Finance Supervisor works with the Deputy Treasurer to perform regular administrative tasks relating to assignments of job duties to Treasury employees. The Supervisor acts as a centralized resource for the facilitation and co-ordination of the procurement process in accordance with applicable regulations, legislation, industry best practices and Township policy. 

We are seeking a professional who brings 3-5 years of accounting/finance experience to the role, preferably in a municipal setting, and who considers their well-developed communication, interpersonal skills and ability to work in a team to be a key strength and an important aspect of the role. Preference will be given to candidates who have a working knowledge and experience with general ledger, accounts payable, accounts receivable, payroll and fund accounting. Post-secondary education in Accounting, Finance or other related field is required.

Duties & Responsibilities:

  • Assists the Deputy Treasurer in directing the Accounting Clerk, Payroll Clerk, Treasury Clerk and Receptionist, including:
  • Assigning work and ensuring timesheets are accurate, approved and submitted
  • Ensuring the maintenance of accurate process scripts for the Department
  • Provide regular performance feedback and direction
  • Reviews and approves routine work generated from department staff including cash receipting, invoice generation, accounts payable entry, journal entries, payroll entry, utility billings, bank reconciliations, deposits, inventory, and fuel allocations.
  • Assists in the oversight of the payment of all Accounts Payable in accordance with the Township’s policies and procedures.
  • Finalizes and approves bank deposits, ensure prompt processing to financial institution and update transactions on financial system on a regular basis.
  • Assists in the oversight of the collection of all Accounts Receivable, including utility billing, in accordance with the Township’s collection policies and procedures.
  • Manages the payroll process for all employees. Oversees and finalizes the payroll process for all employees in accordance with Township policies, Collective Agreement and Employment Standards Act.
  • Ensures that payroll and benefit costs are allocated to appropriate departments
  • Oversees the preparation of summaries, payments, and reporting to WSIB, OMERS, EHT, Revenue Canada & Benefit carriers and ensures that these accounts are balanced at year end and that T4s and records of employment are issued in a timely fashion.
  • Provides advice and direction to Department heads in the appropriate competitive bid process for procurements Expression of Interest (EOI), Request for Proposal (RFP), Request for Quotation (RFQ), Request for Tender (RDT), etc.
  • Assists in the preparation of competitive bid documents incorporating specifications or terms of reference in cooperation with department who are making purchases or securing purchase contracts.
  • Maintain all ongoing contract related documentation and databases to ensure that the agreement language, insurances, financial statements, and all applicable files meet the requirement of the contract and are updated prior to expiry and will maintain the filing systems for all procurement related documents.
  • Supporting management of all departments with ongoing education to staff regarding contract management policies and procedures to promote staff awareness, understanding and compliance with the contract obligations and maintaining and applying knowledge regarding policies, procedures, laws and regulations that pertain to the procurement of goods and services are other responsibilities.
  • Represent the Township by participating in group buying initiatives and identifying opportunities to leverage multiple agencies spend (Provincial VOR, Eastern Ontario Buyers Group) to obtain best value.
  • Assist in providing timely and accurate financial reporting, such as staff reports, statements, reconciliations, worksheets, policies, and other documents as required to Finance and other departments.
  • Assists Deputy Treasurer and Treasurer with the development of finance policies, reports, and by-laws for submission to Council as required.
  • Ensures a high level of customer service is delivered to all patrons.

Qualifications/Skills:

  • Post-secondary education in Accounting, Finance or related field, or equivalent combination of education and experience
  • 3-5 years of relevant experience, preferably in a government setting.
  • Working knowledge of legislation, regulations, policies and procedures that impact municipal government financial operations.
  • Working knowledge of general ledger, accounts payable and procurement, accounts receivable, payroll and fund accounting.
  • Ability to work independently and in a team environment with a demonstrated ability to be a team player and coach who can establish effective working relationships with employees and the general public.
  • Must possess or successfully complete the AMCTO Municipal Accounting & Finance Program (MAFP), within 2 years of commencement of the role.
  • Must possess or successfully complete the Public Purchasing Certificate Program through the Ontario Public Buyers Association (OPBA), within 2 years of commencement of the role.
  • Previous experience with Great Plains (Diamond) would be an asset.

The wage this position is $32.93 per hour, along with a comprehensive benefits package including OMERS pension plan, in accordance with the Collective Agreement with CUPE-Local 4336.

For a complete job description please visit our website at www.southfrontenac.net under Town Hall/Careers.

Resumes and cover letters may be emailed in confidence to:

Human Resources

Township of South Frontenac, Sydenham

hr@southfrontenac.net

We look forward to hearing from you by 4:00 pm on Friday, August 19th, 2022

Only those applicants selected for an interview will be contacted.

Accessibility accommodations are available for all parts of the recruitment and selection process on request.

Information collected will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act for the purpose of candidate selection.

Perks & Benefits

Apply Now

ABOUT THE COMPANY

Corporation of the Township of South Frontenac