Practicum Placement Assistant (Term)
- Posted by: Queens University
- Closing Date: Aug 17, 2022
- City: Kingston
- Rate of Pay: Salary
- Positions Available: 1
- Type: Part Time
- Duration: Permanent
- Avg. Hours/Week: 35
- Schedule: Days
- Education: College
A Brief Overview
Under the direction and in support of the Practicum Manager, the Practicum Placement Assistant is responsible for administrative duties associated with the practicum placements of teacher candidates. The Practicum Placement Assistant assists the Practicum Manager by implementing current policies, procedures and standards, as well as by assisting in drafting modifications and changes to them. In particular, the Practicum Placement Assistant recommends and participates in the implementation of revisions to administrative procedures. The incumbent facilitates and tracks practicum placements by acting as the primary contact and communicating with District School Board personnel, School Principals and Vice-Principals and assists with the preparation of materials and schedules for school visits. The Practicum Placement Assistant advises and assists teacher candidates regarding all aspects and requisites of their placements, (policies and procedures regarding Police Checks, WSIB, and Health and Safety requirements). The incumbent assists in the submission of practicum grades to the university system as well as assisting with administering the accounts by performing basic accounting procedures. This position coordinates program logistics including intake, ongoing communications, and scheduling. This position acts as an advisor to students including applications, admissions, enrollment, course selections, transfers, accommodations, course materials, exam issues and eligibility to graduate. This position provides administrative support to the department including meeting coordination, agendas, minutes, updating records, and mail distribution. This position also acts as the first point of contact and administers and records scholarships, bursaries, and awards, and performs accounting and bookkeeping activities including accounts payable, expenses, awards, records, and reports.
What you will do
- Coordinates program logistics including intake, fee collection, ongoing communications, monitoring attendance, and scheduling.
- Acts as an advisor to students including applications, admissions, enrollment, course selections, transfers, accommodations, course materials, exam issues and eligibility to graduate.
- Acts as the first point of contact and administers and records scholarships, bursaries, and awards.
- Provides administrative support to the department including scheduling, coordinating meetings, room and equipment booking, agendas, minutes, updating records, mail distribution, office supply inventory, and transcription review.
- Coordinates events including school fairs, orientations, information sessions, webinars, seminars, training days, lectures, debates, conferences, award presentations, parties, social functions, and fundraising activities.
- Coordinates communications, including announcements, routine correspondence, website updates, and, promotional materials.
- Collects, records and enters grades.
- Generates statistical data for enrolment purposes.
- Updates and maintains course websites.
- Coordinates domestic and international travel for staff.
- Coordinates practicum placements for teacher candidates with school boards and other external agencies.
- Evaluates practicum placements to ensure they fulfil program and Ministry of Education requirements.
- Performs accounting and bookkeeping activities including accounts payable, expenses, awards, records, and reports.
- Other duties as required in the support of the department and/or unit.
- Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent.
- in business administration preferred.
- More than 2 years and up to and including 3 years of experience.
- Experience working at a post-secondary education institution considered an asset.
- Knowledge of relevant laws, regulations, policies, standards and/or guidelines considered an asset.
- Consideration may be given to an equivalent combination of education and experience.
Job Knowledge and Requirements
- Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or substantial work experience.
- Provide information to others that requires technical or administrative explanation or interpretation.
- Attempts to resolve a difficult or challenging interpersonal situation, or overcome resistance to gain.
- Adapt messages to meet the needs of the intended audience.
- Manage own work and may train and review the work of casual employees, work study students, and/or volunteers, to see commitments through to completion.
- Participate in project team meetings and is involved in developing individual and team project plans.
- Identify new problems and seeks information and input to fully understand the cause.
- Identify opportunities to improve the effectiveness and efficiency of work processes.
- Break down concrete issues into parts and synthesizes information succinctly.
- Respect diversity and promotes inclusion in the workplace.
- Awareness of relevant legislation, including Employment Equity, Human Rights legislation, Treaties, sexual violence legislation and the Accessibility for Ontarians with Disabilities Act and its regulations.