Program Coordinator - Canadian Musicians Co-operative

2023 Program Coordinator 

Program Coordinators (PC) undertake many of the administrative and leadership responsibilities for the Pre-Professional Program (3P) program, while also participating in the summer employment program as an artist. Your artistic level may be either EA or 3P. *Post-secondary Artist Management students/graduates may also participate as a PC without performance expectations. 

This full-time summer employment contract ranges from 8 -16 weeks, April through September. Post-secondary students are welcomed and encouraged to apply for this position as part of their program’s requirements for a co-op or work placement. Contracts for most roles are offered at the Ontario minimum wage.

This position follows a hybrid work structure where employees both work from home or from the office, as needed, based on demands of specific tasks and/or personal work preferences. Working from the office/studio is encouraged when working on tasks that require a high degree of collaboration. Training and Workshops may be online or in-person, as needed.

Due to federal funding requirements for this position, eligible applicants must:

• Be 15–30 years of age on their first day of work
• Be a Canadian citizen, have a permanent resident card, or be protected under the Immigration and Refugee Protection Act (there is no requirement to be a student)
• Be present in Canada while working
• Hold a valid Social Insurance Number, and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations

The pre-screening questions in this application will allow you to share your artistic materials that define your artistic placement. You DO NOT have to submit multiple applications for the Emerging Artist or Pre-Professional Program roles. This Program Coordinator application is also an application for either the Emerging Application program or Pre-Professional Programs.

Duties and Responsibilities of a Program Coordinator

Program Coordinators enjoy the opportunity to continue to develop their artistic practice via their participation in the Artistic Program (EA or 3P), and wish to grow their administrative and leadership abilities through the addition to the following responsibilities:

• Motivate and inspire staff and facilitate personal growth through team and individual activities and goal-setting.
• Liaise with festival operations staff for each of the summer festivals, and provide support for the staffing of Co-op musicians at local events.
• Collaborate with other supervisors and managers across supporting departments.
• Engage in daily 1:1 and group remote check-ins with musicians under their supervision
• Foster a productive and creative work environment.
• Communicate and support achievement of work expectations with their team.
• Assist in setting strategic long and short-term project goals and evaluate outcomes.
• Provide feedback to ensure company goals and objectives are being met by each participant.
• Help schedule activities, keep logs, maintain records and prepare reports.
• Approve timesheets and time-off requests for participants under their supervision.
• Support and uphold company policies including but not limited to safety rules and regulations, dress codes, and attendance.
• Safely supervise, coordinate, plan and oversee the daily work activities of participants in the 3P program.
• Complete reports and administrative duties in a timely and responsible manner.
• Practice soft skills associated with artist management and arts administration.
• May be required to participate in and lead training and workshops in areas of your expertise to develop additional career-related competencies.

Program Coordinator Work Hours

PCs will participate in a shift sign up process at the beginning of the summer to provide the most flexibility in arranging schedules that suit their other performance commitment needs.

• Tuesday to Friday (7 hrs/day)
• Scheduled performances and/or supervision shifts on evenings and weekends
• Monday: Full “Dark Day” Off

Emerging Artist and Pre-Professional Program Artist Eligibility

• Must have their own portable solo performance setup for in-person performance opportunity (battery-powered amplification implements optional, but strongly recommended)
• Must have minimum of 60 minutes of material suitable for performance in public spaces, and be prepared to engage and entertain the public
• Must be prepared to perform for up to 3 hours in length in-person
• Must be willing to engage in online performances of up to 60 minutes
• Performances are typically evenings and weekends.

APPLICATION REQUIREMENTS

As part of this application, applicants must provide the following materials for applications to be considered.

• Biography (200 words minimum)
• 2-3 minute audition video of a live, unedited performance (original songs preferred.
• Video must be unedited (i.e., no vocal tuning, audio processing, or video editing of any kind
• Links to public performances are permitted as long as they follow these guidelines.
• We will review a maximum of three minutes of content. You can provide a link that starts at a specified timestamp of your choice.
• Video may be uploaded as “unlisted” on YouTube if preferred. Please ensure that your video link is NOT private, as the audition jurors will not be able to view it and your application will not be considered.
• Attendance at a local Round One Audition may be substituted for the online video.
• Short summary of your career-related goals for the end of the summer, one year from now, and five years from now.

Please submit the following if you have it. If you do not have an item on this list, you may skip it.

• Up-to-date Electronic Press Kit (EPK)
• Website
• Discography
• Social media/streaming/download statistics summary and links
• List of music- and/or business-specific grant funding you have received to date. Please indicate the granting organization/year received. (If not applicable, please write N/A).

If you have any additional documentation (i.e., strategic plans, release/promotional materials) that you would like to submit as supplementary information, please do so in the box labelled “Additional Documentation.” Please utilize a Google Drive, Dropbox or equivalent software to share these files, and ensure that the audition jurors will be able to open the files.

Applications are only accepted via our branded “GetHired” portal. All pre-screening questions must be completed. If you have found this job posting on a website other than GetHired, visit https://CanadianMusicians.coop and click on the “Summer Employment Opportunities” button in the top right corner of the page to access the application portal and the full list of open positions.

RETURNING STAFF

Returning staff enjoy an expedited application process. Applicants employed in prior seasons are required to add a resume and cover letter detailing their growth since their last season, why they would like to return, and what they hope to get out of the program if selected for 2023. Please keep in mind that you will not necessarily return to the same position that you held last year.

Education/Experience Requirements

A strong candidate:

• Will possess or be nearing completion of a post-secondary or post-graduate program in one of the fields of Music, Music Business Studies, Audio Engineering,; or possess equivalent work experience and knowledge.
• May have one to two years of experience as a supervisor, or leader (including, but not limited to, peer mentors, camp counsellors, instructors, etc.).

Key Knowledge, Skills, Abilities, and Other Characteristics

Communication:

• Excellent written and verbal communication
• Keep calm and problem solve
• Communicate and participate in video conference meetings

Interpersonal & Teamwork:

• Outstanding organization skills
• Work effectively with a variety of personalities in a creative, fluid environment
• Collaborate with several teams at once, participating in multiple initiatives simultaneously
• Work within teams and independently

Decision Making:

• Prioritization
• Keep track of multiple deadlines
• Critical thinking and active problem-solving skills

Technical:

• Accuracy in data entry
• Intermediate computer literacy using the following systems and software:
• Microsoft Office (Word, Excel, PowerPoint)
• Google Workspace (Gmail, Google Docs, Google Calendar, etc.)
• Online communications platforms (Slack, Discord, Zoom, etc.)
• Project management software (Monday.com)

The Co-op seeks individuals who enjoy collaboration, creativity, learning new skills, and engaging with artists and the community. This position includes some evenings and weekends as scheduled.

To have your application successfully advance to screening, please ensure you complete all pre-interview questions.

Following our initial screening, applicants may be invited to a formal job interview. Interviews take place in March/April onwards until positions are filled. The number of positions available to be filled depends on funding received for this employment program.

ADDITIONAL INFORMATION

Canadian Musicians Co-operative welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. Please email jobs@canadianmusicians.coop if you have any questions or require accommodations to apply, or for your interview.

The Co-op is committed to the health, safety, and well-being of our members. The Co-op has implemented a COVID-19 Vaccination Policy strongly encouraging vaccinations for all employees who can be vaccinated against COVID-19 (respectful of Ontario Human Rights Code considerations). The Policy requires mandatory disclosure of vaccination status and full compliance with the policy requirements. All new employees (and re-hires) are subject to the COVID-19 Policy and the COVID-19 Vaccination Requirement Policy as a condition of employment and disclosure of vaccination status is required prior to commencing employment.

Co-op membership is not required to participate in the competition for this position, and no preference is given to existing members in our ranking process. Please note that you do not need to be a member of The Co-operative to apply. If you choose to accept a position with The Co-operative, you will be expected to join as a professional member upon acceptance of employment. Cooperatives are autonomous, self-help organizations controlled by their members.

Applicants not selected in this role are welcome to join the Co-op, as membership in a cooperative is open to all people who can reasonably use its services and stand willing to accept the responsibilities of membership. Professional Creator members enjoy access to the same live or digital resources, support and community as those in our Emerging Artist programs.

We thank you for your interest in Canadian Musicians Co-operative and submitting your application. Only those candidates selected for further consideration will be contacted.

Please visit our careers page to see more job opportunities.