Office Administrative Assistant - Innunco Academy

About Innunco Academy: 

We provide students with greater flexibility and more choices in completing the Ontario Secondary School Diploma requirements. Innunco provides students with additional options for learning, including diverse formats of course delivery to meet student needs, and help the students to develop the skills needed to succeed at the post-secondary level or in industry. By combining on-campus and online learning together, we aim to cultivate students in becoming inspiring leaders with exceptional critical thinking and problem-solving skills. We help students to overcome challenges, develop personal goals and assist students in striving to achieve them. 

Our purpose is to educate youths to become the leaders of tomorrow. Our responsibility as educators is to prepare and guide the next generation. We believe that every student is different in their abilities to adapt and learn. Our teachers and staff will prepare students with the skills and knowledge for future success. 

Job Title: Office Administrative Assistant

This position is funded by the SWPP funding program. In order to be qualified for this funding, Canadian citizenship or permanent residency is required.

Starting Date: September 5th, 2023

Ending Date: December 22nd, 2023.

General Job Description:

• Provide administrative support through communication and organization to ensure efficient operation of the office.

• Responsible for time-sensitive and confidential information with professional and technical knowledge maintained.

• Requires interpersonal skills for effective service support and to develop and maintain productive work relationships with team,client, and management relationships.

Primary Duties and Responsibilities

• Prepares and processes documents according to office standards (e.g. caseload lists, travel advances and expense claims etc.).

• Creates and/or maintains schedules for managers upon request (e.g. drop-in, file reviews, vacation schedules etc.).

• Processes standard form letters, and correspondence, as required.

• Files documents, as requested by manager, based on filing standards and procedures.

• Circulates / delivers mail, information, and materials to staff.

• Assists in the set up of meetings (may be required to take notes).

• Collects timesheets and maintains records of attendance and vacation.

• May compile data, statistics and other information to support research activities

• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.

• Other administrative duties, responsibilities and projects as assigned.

Administrative Skills and Abilities:

• Excellent time management, planning, and organizational skills.

• Strong analytical and problem-solving abilities.

• Resilience and a positive attitude.

• Superb interpersonal and written and verbal communication skills.

• Detail-oriented and superb communication skills.

Qualifications for the job

• This position is funded by the SWPP funding program. In order to be qualified for this funding, Canadian citizenship or permanent residency is required.

• The candidate must be Canadian PR or Citizen, and we do not accept any international students for this position.

• This is a student co-op position.

• You ARE NOT REQUIRE OF the knowledge and skills of the computer languages, and coding to get this position, we will provide necessary basic training at work, according to the assigned, nature of the workload. Therefore, we encourage students who study at any major to apply.

• We welcome students who are currently enrolled in a post-secondary institution's co-op program, following degree/diploma program to apply:

1) Undergraduates at University level

2) Diploma or advance diploma programs at Public College level

• The student who studies in the major related to Science, Technology, Engineering, Math, Business and Social Science, considered a priority.

• Basic English reading and writing ability, ability to communicate orally in English.

• Chinese (Mandarin) speaking will be an asset.

• Strong organizational skills and the ability to multitask.

• Team player

• Creative thinking skills

• Excellent communication skills

Compensation:

• $16.55 per hour, full-time co-op at 35 Hours per week, Monday to Friday from 10:00 AM-6:00 PM, excluding the statutory holidays.

• Comply with Ontario ESA

Notes:

• Senior level of High school Math, Science, Physics, Biology, and English’s knowledge and skills will be tested at the interviewing section since this position requires candidates to have strong academic background, in order to handle the daily task.

Application Method:

• Must apply through the external link AND internally through the Co-op Portal

• Must apply through this link: https://form.jotform.com/202035421108035

• If you need assistants, you can contact me:

A. By email: miao.sun@abledales.com;

B. Call or Text: 416-792-8966

• Innunco Academy thanks all applicants; however, only those selected for an interview will be contacted.