A/P A/R Clerk - Alexandria Moulding

A/P A/R CLERK 

Alexandria Moulding is nestled in the Township of North Glengarry. Alexandria is a unique and vibrant community situated in a strategic location and possessing an enviable quality of life, which is reflected its rural and small-town character and is enhanced by a commitment to preserving its agricultural and natural resources, its historical and cultural heritage, and its quality municipal services. 

Alexandria is situated in between Ottawa and Montreal and 35 minutes for the Canada/US border. 

Alexandria Moulding, a brand of Specialty Building Products, is a customer focused manufacturer and distributor of quality mouldings and related millwork products for both Canadian and U.S. residential housing markets. Alexandria strives to be the best in class at developing and bringing to market value-add products and services.

The A/P A/R Clerk is responsible for maintaining accurate financial records and ensuring timely payments and collections. This role involves processing invoices, reconciling accounts, coordinating with vendors and customers, and providing support to the accounting department.

Responsibilities and Essential Functions:

• Process invoices received from vendors, ensuring accuracy and completeness of information.
• Verify and reconcile purchase orders, receiving documents, and invoices for proper approval and coding.
• Prepare and process payments to vendors, ensuring adherence to company policies and payment terms.
• Maintain accurate vendor records, including contact information, payment terms, and tax details.
• Monitor accounts payable aging to ensure timely payment and avoid late fees or penalties.
• Reconcile vendor statements and resolve any discrepancies or issues.
• Assist with month-end closing activities, including preparing accruals and reconciling accounts payable balances.
• Process incoming payments from customers, ensuring accurate application to customer accounts.
• Monitor accounts receivable aging and follow up on overdue payments through phone calls or emails.
• Maintain accurate customer records, including contact information, payment terms, and credit limits.
• Resolve customer inquiries or disputes regarding invoices, payments, or account balances.
• Assist in generating and analyzing various financial reports related to AP and AR activities.
• Collaborate with other departments, such as purchasing, sales, and customer service, to resolve issues and ensure smooth financial operations.
• Assist with general accounting tasks and provide support to the accounting team as needed.
• Stay updated on industry best practices and regulations related to AP and AR processes.

Required Credentials:

• French is required.
• High school diploma or equivalent; a degree in accounting, finance, or a related field is preferred.
• 2 years’ experience in accounts payable, accounts receivable, or a similar accounting or finance role is an asset.
• Knowledge of relevant laws, regulations, and compliance requirements (e.g. tax laws, GAAP, GST, PST and HST).
• Experience with Microsoft Dynamics AX is a plus.