Administrative Assistant - Kingston Process Metallurgy Inc.

Job Details

Administrative Assistant

  • City City: Kingston
  • Rate of Pay Rate of Pay: Commensurate with Experience
  • Positions Available Positions Available: 1
  • Type Type: Full Time
  • Duration Duration: Permanent
  • Avg. Hours/Week Avg. Hours/Week: 37.5
  • Schedule Schedule: Days
  • Education Education: College, University

Kingston Process Metallurgy Inc. assists companies to develop new products and processes for a wide variety of metal production, recycling, and resources recovery. Our team of 87 operates laboratories and pilot scale testing facilities for a worldwide range of customers. Our operations are distributed in five buildings, all in Kingston West-End. Our clients range from start-up companies to world-class giant mining companies from around the world.


For this position, we are looking for someone who could ideally perform the following tasks:

• General office management responsibilities, including organizing files, generating reports, and handling spreadsheets.

• Help handling accounting functions, AP/AR management and reconciliation, bookkeeping entries

• Prepare invoices, manage PO/WO generated, enter and sort payables, prepare cheques

• Support HR management, payroll, group benefit program, holidays, and time-sheets

• Maintain customer and employees records

• Answer phone, screen and direct calls, process incoming/outgoing mail and courier

• Maintain policies and procedure manuals and files

• Identify areas for process improvement

• Participate on committees and special events planning

• Participate on marketing and social media presence

• And more, based on your skills and interests !

Minimum requirement is college graduate (Business Administration), preferably with formal training in accounting. Solid background in bookkeeping is essential, with working experience with Simply Accounting (Sage 50) software, as well as strong working knowledge of Excel and Microsoft Word. Solid organizational skills are essential, attention to details, as well as above average communication skills. We are looking for a team player who displays a positive attitude and is passionate about their work. The candidate must be personable, professional, and must have the ability to multitask.

This is a full-time position, regular office hours. A minimum of 3 years in office management and/or bookkeeping support is required. The applicant must be able to meet the physical demands of this position. Ability to multi-task and good problem solving skills are necessary. We are looking for a self-motivated, reliable, responsible, and dependable person. Your main work site is at our 759 Progress Avenue facility, in Kingston.

To apply, please email at 

Perks & Benefits

  • Health insurance coverage
  • Life insurance coverage
  • Dental care insurance coverage
  • Vision care insurance coverage
  • Tuition reimbursement
  • Medical, prescription, dental, and vision plans
  • Short term disability insurance
  • Long term disability insurance
  • Highly competitive compensation program
  • Travel Accident Insurance
  • Paid holidays
  • Excellent health benefits
  • Top benefits
  • Great benefits
  • Competitive wages
  • Death benefits
  • Tuition reimbursement or payment for seminars and classes
  • Educational assistance
  • Professional association meeting, conference or seminar expense
  • On the job training
  • Additional training available
  • Training opportunities
  • Regular performance reviews
  • Professional development
  • Team building activities or trips
  • Excellent growth and advancement opportunities
  • Free safety equipment
  • Gym memberships or discounts
  • Wellness programs
  • Free parking (car or bicycle)
  • Free drinks such as pop, coffee, tea, juice, and espresso
  • Subsidized snacks
  • Free coffee
  • Flexible vacation time
  • Flexible work hours
  • Home most nights
  • 5 Day work weeks
  • Work on exciting projects
  • Terrific work environment
  • Flexible work environment
  • Casual dress code
  • Company paid week off for Christmas
Apply Now


Kingston Process Metallurgy Inc. (KPM) provides contract Research & Development (R&D) services to clients around the world, both at bench-scale laboratory and at piloting and demonstration scale. We specialize in the development of new processes and optimization of chemical and metallurgical operations.  KPM work is based on understanding the chemistry of how things are made.  We are aiming at reducing the global environmental impact for producing materials and goods that we all need.  We are helping the Chem-Tech industry to revolutionize the way things are done, to make this planet a better world to live. Visit and