Administrative Assistant to the Associate Vice-Principal (Finance and Administration) - Queens University

JOB SUMMARY

Reporting to the Manager, Special Projects (Manager), the Administrative Assistant to the Associate Vice-Principal (Finance and Administration) (Assistant) is responsible for providing a broad range of senior level administrative, organizational, financial, and clerical support to the Associate Vice-Principal (Finance and Administration) (AVPFA) and for the portfolio more broadly. The Assistant contributes to the smooth and efficient operation of the AVPFA’s workday, which requires strong decision making and judgement in order to take action without consultation as required when the AVPFA is unavailable. Other administrative duties include general communication, meeting coordination and support, travel planning, record keeping, and managing special events and projects portfolio wide. In addition, this position is responsible for coordinating the preparation of all Board and Senior Leadership submissions across the VPFA portfolio.

Committed to Indigenization – Equity, Diversity, Inclusion, Anti-Racism and Accessibility (I-EDIAA), the Assistant functions with a high degree of autonomy, exceptional level of accuracy, good judgment, efficiency, and high degree of tact and discretion, while working in a fast-paced deadline driven environment. The Administrative Assistant to the AVPFA is a highly visible, multifaceted position with significant impact on the effectiveness and reputation of the AVPFA portfolio. In addition, the Assistant serves as a liaison with a range of interested parties within the university community, as well as external partners.

Review full job description, responsibilities, and special skills online.

REQUIRED QUALIFICATIONS:

• Three-year post-secondary degree in business administration or another relevant field, combined with several years (5+ minimum) of experience providing senior or executive-level administrative support in a fast paced and complex environment.
• Extensive knowledge of senior level office practices and the ability to anticipate, and respond to, the needs of senior management.
• Experience drafting communications for senior level leadership.
• Extensive knowledge of policies, procedures and university structure considered an asset.
• Consideration will be given to an equivalent combination of education and experience.